Resignation Letter or Email | Resignation Letter Format, Sample Email

Resignation Letter or Email Sample Format: Would you like to change your job because you are no longer satisfied with it? The best option is to resign in person and then send a formal resignation letter. However, in some cases, it is better to send a resignation mail because this is the fastest way to inform your employer.

Remember to notify your manager that you will be leaving and no matter of work conditions, be kind and courteous to your boss, and it’s better to leave in a pleasant atmosphere. Once you have done the work, you should get to know interview questions and interview tips, to make sure that you are prepared and will make a good impression on your new employer.

“Please accept my resignation. I don’t care to belong to any club that will have me as a member.”

Groucho Marx

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1 What is a Resignation Letter?

What is a Resignation Letter?

The official letter sends by a worker to their employer informing them they are leaving the company soon. The primary goal of a resign letter is to create an official record of notice and keep a positive relationship between you and your employer. By doing so, finding a new job is easier because you have a good opinion as an employee and your quit is right, other goals are to provide details about the employee’s last day and this kind of thing.

A letter of resignation is composed to announce to individual sources, superiors, and co-workers your goal to depart from your present position.

You will never know when you may need that former employer to supply you with a benchmark, therefore it is sensible to choose some opportunity to compose a polished and professional resignation letter. Your resignation letter additionally supplies official note that you are terminating your employment with the business.

How to write an official resignation letter with sample format and examples.

Can you resign via Email

Resignation mail: This is a common question while deciding on the format to use for resignation. There is nothing wrong with submitting your letter of resignation via email. But, you should have a face-to-face conversation with your boss. Why because it will help you in explaining your boss that you are moving to another job first, and then send him / her your letter to provide documentation of your voluntary leave. Email is all right.

If you and your boss work in the same office, I would strongly recommend that you schedule a private meeting with your boss. Explain tactfully that you are leaving and then submit your resignation letter by hand or email.

It is a virtual certainty that your boss wants to have some kind of conversation with you. Whether it’s short or long, I can’t say, but e-mail certainly takes that opportunity. But then the next question comes in mind, How do I tell my boss?

How do I tell my boss that I’m resigning?

In practice, Asian people find bosses more terrifying than people in the west. Then you don’t want to offend your boss, because your culture and society has trained you to be different. It’s also very difficult to say to your boss, “What you’re doing isn’t really good,” because although you probably haven’t seen that conversation happen too often and when you did.
He might ask you if you know somebody locally who you think would do a fine job. He also might start by asking you what training you need. If you will ask him for a raise, he might actually explain that financial constraints that he can’t do much about it. But do it as a very first logical step. It will also mean that if you decide to resign, your boss will actually understand where you probably have come from and that you will leave in good terms.
But before you tell your boss, you must follow these-
  • Take the time to review your terms of the agreement or your contract with the company, to ensure that you act appropriately.
  • Try to leave a good reputation and report as often as reasonably possible to your boss and colleagues.
  • Make sure you have time to discuss your resignation with your direct supervisor or boss. If you have not had a positive experience with them, be polite and respectful. Try to express your gratitude and respect for working with you.
  • Write your letter of resignation and make it very clear when you leave. Make sure you give them a notice period to hire a substitute for your position.
  • You can also request a letter of recommendation if you apply for the next job.
Make sure that you speak to your boss like a professional, informing him or her that you want to resign, but justify the reason.


How to write a resignation letter or mail | Sample & Subject Format

How to write a resignation letter or mail | Resignation Letter Format



How to write a resignation letter or mail | Sample & Subject Format

How to write a resignation letter or mail | Sample & Subject Format


How to write a letter of resignation

When you step out of the work, it is crucial that you step out gracefully and professionally. Give sufficient notice to your company, compose a formal resignation letter, and also be ready to proceed before filing your resignation.

Resignation letters not just explain the worker’s intent to render but also offer information concerning the previous day worked along with other details or requests. This eases the transition for the company and worker.

To be able to keep a constructive and graceful departure, a letter of resignation frequently thanks to the company for the opportunities provided and cite experiences gained in the business or the way the worker enjoyed their time.

Many times, resignation letters may even provide to aid in the transition, if it is training or recruiting the brand new replacement. This manner, both the worker and the employer can depart the situation with closing and a feeling of admiration and amicability. Review these strategies for how to write a resignation letter. Resignation letters aren’t a proper location for complaints or critiques of their company or co-workers.

Things to include in the letter of resignation

To Pursue Better Opportunities: folks are often motivated to select the danger of stopping their jobs if they understand that better opportunities await.

Here is the way to explain why you are leaving, without reflecting negatively upon your existing employer.

  • Better Wages and Benefits
  • Career Change
  • Fantasy Job Give
  • Job Is Not a Fantastic Combination
  • Lack of Opportunities for Development
  • Promotion
  • Relocation
  • Traveling
  • Volunteer
  • Resignation letter for health problems: significant lifestyle changes such as marriage, childbirth, pregnancy, and health problems are common (and clear ) reasons why folks believe it necessary to leave their tasks.


Resign Letter Format



Resignation letter for health problem

City, State Zip Code
Phone Number


City, State Zip Code

Dear Mr./Ms. Surname:

It is really heartbreaking to send you this letter of resignation due to my health condition. Effective the end of ____ month, I will be unable to work here as a Software developer.

Recently, my health started to decorate and I have noticed changes in the condition of my life, both personally and professionally. I have been feeling extremely exhausted and feel that my productivity has been inefficient. I have been to many doctors, and unfortunately, I have been diagnosed with _____________, a condition that involves ___________. Because of the high activity level consistent with my work, I am no longer to work effectively, and I do not want my work to be impacted by this. My doctor suggested to me that this is the best decision to take.

I have been working with pleasure during my time here at ___________. I was very much job satisfied, and I never will forget the learning and memories that I have gained. I hope we will still stay in touch despite my sudden and early exit.

I hope to remain a resource for the company and that we will stay in touch. Thank you so much for all the opportunities and trust, and I wish everyone at __________ the very best.


Your Signature (hard copy letter)

Your Typed Name

Resignation email for health problems

Subject: Resignation — Your Firstname and Lastname

Dear Mr. XYZ,

I regret to inform you of my resignation, effective March 31st, 20XX. Due to a recent diagnosis of _________, I have been informed by the treating doctor that my illness will require extended treatment and recovery. I am not sure when I will be able to join back and perform the duties of my present position effectively and efficiently.

I appreciate your understanding.


Your Firstname and your Lastname
cell – 0123456789

Resignation letter Format for marriage

To The HR Manager,

(Company/Organization Name)


Subject: Resignation letter for marriage

Respected Sir/Madam,

I am writing this resignation letter to officially notify you that of my marriage in the upcoming month and I am relocating to (Area/City Name).

I have been working from past _________ years, with full responsibility and efficiency as a _____________ in ________ department.

I really am thankful and appreciate the opportunities provided to me while my work as __________ in the company/organization.

During my tenure, I am well versed about professionalism. I am really obliged for such a golden chance this company has provided me. I am sure that in the near future whenever I will be able to join back I would be considered for the position available.

The entire team of ____________(department) is doing a great job and I wish good luck to the team at (Company/Organization Name).

Thanking You I remain.


Name: XYZ



Sample Resignation Letter Format due to Marriage

Dear Sir,

I am writing to you today to officially tender my resignation from———–effective 8th, April 20xx till 8th May, 20xx because I am getting married in two to three months time and need time for all the preparations.

I cannot express the wonderful experience I had here, with all the people I have encountered in my years of service with the company. Especially about you have been a great support during my tenure in this company. Your leadership has guided me and has taken me to new levels of learning and I will always appreciate your personal and professional advice over the years.

I seriously hope that we will stay in touch as I am going to begin a new chapter in my life.

Yours Respectfully,


Resignation Due to Organizational Restructuring:

Changes in your workplace are not always simple to weather. If, following a change in organization or management, you really feel as if it is time to proceed, these examples can allow you to structure a tactful letter of resignation. There is also a sample of some supervisor’s approval of resignation.

  • Changes at Business
  • Program Conflict
  • Resigning From a Board
  • Sample Letter from Manager Accepting Resignation

To Resign From Short-Term Positions:

  • Occasionally you understand from your very first day of job you will not be enjoying a very long tenure with a company, possibly due to the work climate or as it is known that the occupation is seasonal or temporary.

Retirement Resignation:

You are ready to retire — congratulations! Take a look at these instances when you understand your working times are over.

How to Resign with Grace:

Even when you experienced negativity on your work from others, it is ideal to measure from one’s place gracefully and with gratitude. You would like to leave the business on a fantastic footing, for you don’t know when you may have to request a letter of referral or recommendation.

  • Client Notification
  • Heartfelt
  • Sincere / Appreciative / Gratitude
  • Thank You
  • Having a Reason
  • With Regret

Resignation mail sample format

As you know, the best way to quit a job is by an in-person meeting or phone conversation. If you have no other idea than resigning via email make sure you do it in the right direction. The best practices include:

Email your employer.

Send an email to your boss and also carbon copy (CC) the Human Resources office, if you want to you can send a copy to your personal email because you never know when a former employer will cut off access to email. It’s more careful to have a copy just in case.

Give two weeks’ notice.

It would be best if you inform your employer as fast as possible that you are going to quit the job and two weeks’ notice is perfect. Your boss will be ready for that change in the company, and he may be even grateful that you don’t want to make his problems and you give him time to recruit a new employee to his company. Sometimes the boss needs to prepare interview questions for freshers if this is the first new employer’s job or casual interview questions for other workers.

Be ready to leave immediately.

Don’t let two weeks’ notice deceive you, because your employer may decide to end your employment immediately after getting your resignation. Maybe it’s a good time to improve your interview skills, cause any way you are going to find a new job and you will need good self-introduction in an interview.

State the date.

Give your employer clear information about when you would like to leave the company, and it’s nice not to hinder their work.

Don’t go into details.

Keep your letter brief, your employer isn’t your parent, and you are not obliged to explain where will you work next or when you will walk-in-interview.

Express gratitude.

Remember, you have worked at the company for some years or just months, so this is an excellent time to express your appreciation. Even if you were unhappy working there, don’t say anything negative in your email. Focus on keeping a good relationship with your employer, and you never know if you will work for him again or might have to ask for a letter of reference.

Offer assistance.

You could offer help to the company while they will be looking for another employee, for example, train a new worker. Your employer will be glad of your attitude and may recommend you for another job.

Ask any questions.

It’s an excellent opportunity to ask about when you will receive your last paycheck and many others, and you don’t want to be affected so make everything clear. You should send the email to both your employer and to the Human Resources office. That office will be able to answer those questions.

Provide contact information.

Include any form of contact like another personal email, so your employer can get in touch with you because your work email address is going to remove and you may need contact with your boss. Do it especially if you are leaving right away.

how to write resignation letter

how to write resignation letter


Also Read:-

How to Use Resignation mail Samples

Before you start writing your resignation email, think about reviewing examples, this can help you to know what to include and how should it look. Well written resignation email is a sign of your professionalism. You may also see at templates to make sure how should it look.





Sample Resignation Email

Resignation mail sample Format #1 (With Two Weeks’ Notice)

Email Subject Line: Resignation – Your Name
Dear Mr. / M. s. last name:

Please acknowledge this message as the information that I have quit my post with an effective ABCD company since September 15.

I appreciate everything that the ABCD gave me and gave them the opportunity to gain experience and become a better employee. Besides, your support was important to me, and I am grateful that I worked in the company. I wish for the future success of the company.

Please tell me what to expect in my final work schedule, earned leave, and my employee benefits.

Let me know if I can help you during this change.
Here is my non-job email for which you can contact me,, or my cell phone, 555-555-5555.

Thank you
your name

Resignation mail sample Format#2 (Effective Immediately)

Email Subject Line: Urgent Resignation – Your Name
Dear Mr./Ms Last Name:

Regrettably, I must hand over my immediate resignation to personal reasons.

I got a good time working in XYZ Corp, and as a staff, our teamwork is doing a lot for me. Thank you for everything you’ve done for me in the last five years.

I know that going into a small notice may cause some problems, please honestly apologize by helping with the transition. I hope my retaliation will keep us in a good relationship.

If you want to contact me, please email me at my personal email ( or call me at 555-555-5555.
Thanks again.

With devotion,
your name


Resign Letter Format


Resignation email subject line

Resignation email subject line: Keep it short, simple, and clear. Your manager gets a lot of emails every day. The resignation email subject line will get attention!. If you keep something funky or informal, there is a chance that your manager might not notice.

Resignation Email Subject Line Examples

  • Subject: Resignation – Your Name
  • Subject: Announcement of Retirement – Your Name
  • Subject: intent to resign
  • Subject: Notice of Resignation – Your Name
  • Subject: Immediate Effective Resignation – Your Name
  • Subject: Intent Resignation
  • Subject: My resignation
  • Subject: Formal Resignation
  • Subject: Resignation Date – Your Name
  • Subject: Date – Your Name
  • Subject: Pending Resignation – Your Name
  • Subject: Announcement of Resignation – Your Name
  • Subject: Abandonment Letter

That’s it. Don’t just try experimenting. Be direct, clear, short, and straight. That’s the way you can write an effective resignation email subject line.

Resignation Letter Format

letter of resignation template

letter of resignation template sample


resignation letter example

resignation letter example

resignation letter template

resignation letter template

Tips for writing an effective resign mail

The main thing about resigning letters is that less, better. It is not necessary to provide useless information and explanations, be better direct, and ensure that you have included everything you need. What you are going to do is your thing, or when you will run in the interview.

Here are some useful suggestions for writing your resignation mail:

  • Stay straight and stay at this point – Do not go to the subject for a long time to leave, better mention that as soon as possible, in the first sentence also.
  • Be professional – Do not blame the company or other employees, criticize yourself for it.
  • Report your last day – Provide a specific date, as long as you agree to work
  • Provide information about the transition – you can offer to help find another employee for your situation, prepare questions of an interview or what type of interview will be better for employing the best employee.
  • Proofread and spell check – To ensure that everything is correct and there is no typo, please confirm the letter well before sending it.
  • Take legal advice – if you want it is up to you, but sometimes you want to get professional legal help. This is a good option if you have never written such a letter or your status demands it.

How to use a termination letter to the employer

It is a good idea to use this resignation notice format to help your resignation write your letter effectively.

To use this template efficiently, follow this guide:
1. Copy and paste notice letter format in MS Word document, Google doc or email.
2. Add all your personal details and information
3. Re-type the paragraph with your information
4. Proofread and spell check
5. Submit the letter via email/mail/in-person


Two weeks notice email subject for resignation mail

If you are sure of the exact time that you will be leaving the organization, it is important to let the company know at the earliest. Though it depends on the contract you have with the company. But in general, two months of advance notice or at least two weeks of notice is desirable. In the subject line of your resignation email, do not forget to mention this as “two weeks’ notice,” not “2 weeks’ notice.”

Copy and paste the below text into a Word document or an email as the starting point for own message.

Short Notice Letter of Resignation

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]


[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]


Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company]. My last day of work will be [insert day of departure]. I understand that handing in my resignation to allow for a [contracted period] notice is customary, but due to circumstances not under my control, I have to depart sooner.

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the jon]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities within the timeframe.* 


[Your Name] [Your last name]




Short Notice Letter of Resignation


[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]


Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from [Position Name] effective [Resignation Date].

I sincerely apologize for the abrupt timing of this announcement, however, due to unforeseen circumstances, I have decided to resign.

Thank you for the great opportunities to pursue my interests in numerous areas, which have prepared me well for my next challenge.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.



[Your Signature]

[Your Name]

Sample resignation letter

Sample resignation letter sample format


How to write an official resignation letter with sample format and examples.

Also Read:-


Resignation Letter Format Best Practices

Resignation letter format: There are some things you should do and do, so when you give your resignation letter to your boss, make sure you avoid those bad things. Here are important points for being professional, follow them to make a good impression.

Be sure to:

  • Distribute both a printed copy with your signature and an email copy.
  • Provide the necessary amount of notice (as per the number of days mentioned in the original employment agreement)
  • Prepare your desk and personal matters if the company asks you to leave now
  • Discuss the last of your employment
  • Offer to help with your situation in the company.

Try to avoid:

  • Refusing to talk about the transition plan and ignoring your boss
  • Persuading co-workers to resign
  • Spreading rumors or misinforming
  • Criticizing the company or any person working there
  • Refuse to come in and work for the duration of your notice period
  • Boasting about your new job and opportunities for interview skills that bring you there.


Resignation letter sample

Resignation letter sample


Examples of a public resignation letter email format

If you want to see some specimens of resignation letters, then look at the business insider who has prepared a list of the 13 largest resignation letters of all time. It is very helpful for people like you because you want to make sure that you do not make a mistake. They are adjusting to read, if you have some time, take a look at them, because they can help you a lot.

Apart from this, you can get some interview suggestions by looking at those examples because sometimes the resignation is similar to an interview. You do not always want to leave a job before getting it, but try to read the sample of the resignation letter before going on in the interview.


Letter of Resignation to Your Manager

[YourName] [YourLastname], [YourPosition], [Company]

[The date you are submitting the letter]


[Supervisor Name] [Supervisor Lastname]

[Supervisor Title]


Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date] 

It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].

You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.


[Your name] [Your last name]


Sample Resignation Email to Manager


Email subject: Resignation – Your Name & Last Name

Email contents:

Dear [Supervisor Name or Mr./Mrs. Last Name]*,

Through the contents of this email, I am informing you of my resignation. My last day of work will be [insert day of departure]. I greatly apologize I can’t inform you in person, but it is due to circumstances beyond my control.

Please find my formal letter of resignation attached to this email.

Let me know how I can be of further help.

Best regards,

[Your Name] [Your last name]


Letter of Resignation to the Board

[YourName] [YourLastname], [YourPosition], [Organization]]

[The date you are submitting the letter]


[Board Director Name] [Board Director Lastname]



Dear [Board Director Name or Mr./Mrs. Last Name],

Through this letter, I hereby announce my resignation from the position of [Your position on the Board] on the [Organization / Board Name], effective [Today’s date] due to [Short reasoning for why you’re leaving the board]*

It has been a pleasure working with you and the entire [company name] board for the past [timeframe you’ve been a part of the board]. I am proud of all we have accomplished, and I am certain more successes will follow in the future.

Please let me know if I can be of assistance during the transitory period.


[Your Name] [Your last name]



Sample Resignation email to Manager



From: _____________________
Address: _____________________

Address (2): _____________________
Phone: _____________________
E-Mail: _____________________ 

Date: ________________


To: _____________________
Address: _____________________

Address (2): _____________________
Phone: _____________________
E-Mail: _____________________

Dear _____________,

This letter represents my official notice of resignation from my position of __________ with _____________ be made final on the ___ day of _______________, 20___.

It has been with great pleasure to be alongside the individuals at _____________ and I will always appreciate the experience and knowledge I gained during my time here.

I hope the notice-period is enough for you to find a replacement. Furthermore, please let me know of any help that I could be to train or assist the person that will take over my position.





Print Name




Free Sample Download Sample (Word file)

Resignation Letter Format


Funny Resignation Letter Sample You Don’t Want to Send

The funny letter of resignation is intended for humorous purposes only. If you’re not insane about your job, boss or company, try writing your own funny letter of resignation as a stress reducer.


letter of resignation

letter of resignation


Here you got tips on how to write a professional resignation mail make sure that you follow them. Of course, if you are writing a resignation letter or email, you don’t need to know interview questions and answers for fresher, because you have come through this already, but remember that you are never as good as you could be to improve your interview skills every time you know you will need them.

Now you know what you should do, so your success is in your hands, don’t disregard that, well-written resignation letter/email is also a part of success.



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