What is a Biodata and what is the right format? Where is it used?

You have probably heard of the term’s CV and curriculum vitae. These are special documents that are used when applying for a job. But they are not the same and each has its own limits and jurisdictions. But there is one more term you may not be very familiar with – “Biodata”.

What is Biodata?

Biodata, although not a common term, is a term widely used in business today. Biodata is usually collected in a ‘fill-in’ form. The information collected through a Biodata form is the first impression a potential employee recruiter or company sees, and the first chance the potential employee receives the always-important interview.

The Biodata form is a collection of questions that retrieves information about that person’s life and work experiences. The form allows a person to express their opinion, beliefs and values. This gives recruiters and potential employers an idea of ​​what kind of personality they have based on past behaviour.

Biodata also gives an idea of ​​what employees want to achieve in the future. What future ambitions they have and where they see themselves.

For example, Biodata will show previous work experience; any pattern that an employee has will appear in his history and typically in a work environment history repeats itself.

Why do we need this?

Biodata will show whether someone has worked for a company for a long time and chooses to work their way up the ranks compared to someone who only stays for a short time before moving on; this will be clear on their Biodata form.

Recruiters will be able to take many decisions and base them on the information in the Biodata.

The recruiter usually spends an average of six seconds scanning your biodata format, and one should come across a well-made biodata format with information about a candidate listed below:


What does personal data include?

Often, it describes the person’s best and complete biography of the person, so the other person gets it all at once. It is like a personal data that includes details such as:

  • Name
  • Date of birth
  • Height
  • Weight
  • Complexion
  • Education
  • Habits (drinking/smoking)
  • Father’s name along with his education title, where he works/worked. Where does he currently live and where are they located?
  • Mother’s name, and does she / housewife work?
  • The number of brothers and sisters along with their marital status, i.e. married or single? Where do they work and live? What does your brother-in-law or sister-in-law do?
  • Horoscope: generation and matching of the match


Where is Biodata used?

Depending on the concept and its usage, a biodata sample can be used in many situations. Some of them are.

  • A valid biodata sample which is used by recruiters to assess the candidate for personnel selection.
  • A supplement to your CV or biodata
  • A biodata replacement for entertainment and government industries.
  • To apply for labour jobs in few countries
  • To apply for jobs for the government of India


Why recruiters use Biodata?

The reason recruiters use this type of information to hire a potential employee is that it can save them money in the long run. This specific information about the goals or intentions of a potential employee at a company. The collected information from their Biodata is extremely important.

Why recruiters use Biodata

Why recruiters use Biodata

If the Biodata indicates that an employee continues beyond a certain time, rather than staying and going through the ranks of the company, they should not hire that applicant.

This is because the company knows that in a few months they will have to advertise, retrain etc. for the position again, and these are costs that no company wants to incur again and again. This can, therefore, be prevented by reading and examining the Biodata correctly.

Is there any advantage?

The advantage for recruiters to read or understand Biodata correctly is that they have a better idea of ​​which personalities will enter the workforce and thus whether they will fit. When you spend more than 40 hours a week at work and with a diverse group of people, it is important that there are no major personality conflicts.

Employees do not have to be best friends, but they need to understand each other’s working methods to ensure that the workplace runs smoothly. Having employees who get along is beneficial for any company for the same reason that companies want employees who want to stay – it lowers costs for them.

A happy worker is a hard worker and will stay; they did not have the cost of having to hire and train again.

Like CVs and Curriculum Vitae, Biodata has different types of formats. The way potential employees can use Biodata is to use certain Biodata formats that play to their strengths.

These Biodata formats are structured or tailored to the specific job for which you are applying. If a job for which you are applying requires a strong educational background, but the applicant does not have a certification, but has on-the-job training, simply fill out the Biodata form with data and the companies where the training was followed always emphasize the strengths and not the weaknesses.

It is always recommended to tell the truth and never beautify your achievements and qualifications when applying for a position. Certain Biodata formats allow you to highlight your strengths without drawing attention to any flaws or weaknesses you have in your employment history.

What is a Biodata Format?

When trying to apply, there is nothing more frustrating and stressful than not understanding what is required of you. It can be very difficult to wrap your brain around the different terminologies that each employer uses. When you try to wade through all the different meanings, you can get more confused and lost than what you did in the first place.

As you know, different companies and employers have different requirements, but you may not know that different countries also have different application requirements. So, if you are applying abroad, it is a good idea to research and examine the requirements of the country.


In Asian countries, Biodata is prominently used in the recruitment process. The biodata format (the shorter term for biographical data) is usually a one-page document containing the basic information about an applicant. The information provided in this document is the person’s personal data, education, employment history and character references with lesser details compared to the resume or CV.

Biodata is widely used in the business world, although most companies and organizations prefer the CV or CV. This is because these documents reflect a potential applicant’s knowledge, skills and abilities better than the personal data that provides limited information about an applicant.

However, do not confuse the Biodata format as irrelevant or outdated, because as mentioned earlier in some countries, especially in Asia, the purpose of the personal data is the same as that of a resume.

In the Philippines, a biodata is a simple “fill-in” form. It is also used for skill-intensive jobs – for welders, machine operators, construction jobs and simple home and shop assistants. It is important to know your requirements before applying for a position.

What should be the length of information?

With its short length, the personal data can be an effective tool for the hiring manager to quickly look at a person’s education and experiences and thus evaluate their relevance to the specific vacancy. From previous work experiences written on personal data, it can be correlated with the future job performance of an applicant.

While writing in Biodata format may seem simple at first glance, there is really an art going on. There is a huge difference between a Biodata that is simply put together and a Biodata that is carefully tailored to impress the hiring manager and the applicant is hired.

At the Jobseeker’s Guide, we certainly have products that can help you achieve this result.


What is the difference between a Resume, Biodata, and CV?

difference between a Resume, Biodata, and CV

difference between a Resume, Biodata, and CV

What is a Resume?

It is a French word, meaning summary. As the meaning suggests, it summarizes all the details of a person’s skills, competencies, achievements, work, education, and contact information. The resume focuses on the specific skills that are adapted to the target profile of the candidate. It is relatively smaller than CV because it is based on the competencies relevant to the desired job and industry.

Derived from the French word “resumer”, resume means a summary of a person’s educational background, relevant work experience, history and achievements. A resume is primarily used when looking for a new job and is sent to the employer to introduce a person and win a personal interview with the recruiter or employer.


A resume is ideal when applying for positions at the middle and senior levels, when experience and related skills are more important than educational details.


What is Bio-Data?

The term biodata, which very few people know, stands for biographical data, is often used in the medical sector. A biodata, which was initially only used in hospitals, was a prescription on a patient’s bed, listing the patient’s name, age, illness and other relevant details. This form is now used in some countries, especially at government agencies, or when applying for grants.

It is a short form of biological data. As the term implies, it is primarily intended to provide biological (physical) information about the candidate. This type of term is used by doctors in hospitals and prison guards. Essentially to keep records of patients and prisoners, respectively. As the name suggests, this document details the medical or physical information of individuals, therefore no one uses this terminology in companies.

With an emphasis on a person’s, such as date of birth, religion, gender, race, nationality, address, and marital status, this form differs from a resume and resume, which focuses on a person’s qualifications.

A biodata focuses on a person’s personal data. Factors such as educational qualifications and previous work experience are in the background.


What is a Curriculum Vitae (CV)?

It is a Latin word meaning a life course. Compared to CV is a more detailed document. CV provides details about the candidate that does not relate to the intended job profile, but to the overall experience and skills gained during his professional/educational career.

This document can contain 2-3 pages. It is a relatively long document because it contains detailed information about the responsibilities and competencies of candidates.

A curriculum vitae, commonly referred to as a resume or vitae, is derived from a French expression meaning ‘life course’. A resume contains a detailed description of a person’s work experience, educational background, and skills. A resume is a more comprehensive description than a resume.

CVs are accepted internationally and are used to apply for executive, academic, managerial, medical and many other types of jobs. A resume can also be described as a marketing tool that individual use to endorse himself.


What is a Profile or portfolio?

Professionals such as artists, fashion designers, textile designers and models or photographers create a profile or portfolio. It is used to describe their work with references and designs or photos. It contains loose papers that describe a person’s work and skills.

These kinds of documents cannot be explained on one sheet of paper. It provides details about a person’s work examples, designs and competencies/performance. This is a more in-depth document that can be compared to resume, resume and personal data as it gives all the actual work instead of just stating it in points.

This is a very effective document, but it is difficult to create a profile for the management or administrative job titles.

The portfolio comes from the Italian word “portafoglio”, portare means to wear and foglio, which means sheet or paper, and is an album of work examples shown to potential employers, mostly in creative areas such as photography, art and graphic design. It is the case that works consisting of art and design cannot be explained theoretically.

That is why presenting images, designs and examples is the best way to tell a recruiter about your work. Therefore, unlike a resume or resume, a portfolio may contain images, documents, on-site media details, website screenshots, and annotations or letters of praise from prominent clients

Let us try to understand this term using an example. Candidate 1 and Candidate 2, who have the same strengths, apply. Candidate 1 sends his resume to the employer, theoretically stating his skills, achievements, past experiences and a list of renowned people who praise his work.

In the meantime, candidate 2 sends photos and examples of his new artwork together with praise letters from customers and a collection of tweets that admire his work.

Who do you think gets the job? Candidate 2 of course, since the recruiter can see the exact work, along with the demand and acceptance of the work in the market.

Whatever the name, it serves the same purpose of representing an individual in written form. As a recruiter, all these terms are technically known. This document is excellent facie for a candidate, so care should be taken when labeling the document.


7 Common Mistakes Applicants Make When Writing a Bio data

While it is just a piece of a document about yourself and your accomplishments, there are tons of people who somehow experience amnesia when they write their bio data. While there are tons of guides on the internet, there are still applicants who are unfortunate enough to fail in their job interviews – even fail in submitting their bio data to their prospective employers.

Why is this?

The simple answer would be that their bio data do not have enough juice or are just not very interesting to read. Even if it is only a piece of paper, it can still be attractive to employers. To make it this way, we should not investigate the basics of resuming writing, but mistakes you should avoid when making it.


Cover Letter – Some people think they can get away without a cover letter. This is just as important as a bio data. It is a letter that reflects your work intentions and whether you are worth interviewing.


Your Photo – Nowadays, applicants place their photo at the top right or left. Since this is the only thing with color, companies tend to look at this part of the document first. There are many people who take their image for granted to the point of just posting one. Unfortunately, employers do not go for that. Your photo is just as important as your personal information.


Email address – Be more professional. You should not have an email address with the name of your favorite cartoon or a word that is difficult to pronounce.


Typos – This is another turnoff for employers. Maybe some of them can slip one measly typo, but several? This just goes to show that you did not have the decency to edit your bio data. Unfortunately, this can give a bad impression.


Grammar – Although bio data are usually bulleted, there are those who still make mistakes in grammar. Read your personal data and make sure you do not miss anything.


Lack of organization – You need to ensure that your bio data has a consistent flow. Otherwise, employers may get bored in the middle of the first page.


Content – Make sure you do not fall short in the content department. Your bio data may be too boring or too incredible – it happens. List only what you think you will need for the business. Also, make sure that what you say are facts. It is quite embarrassing to be caught lying to get a job. Employers have a way of checking this, mind you.


Types of bio data –

  • Personal bio data
  • Educational bio data
  • Medical bio data
  • Job bio data
  • Marriage bio data


Personal Biodata

Personal data refers to a range of personal data or information about a person. These pieces of information are essential for profiling the person in question. It is not uncommon for personal data to be requested when you complete certain applications.



Examples of personal data include, but are not limited to name, age, date of birth, gender, contact details, height, occupation, weight, marital status, religion and state of residence.

Educational Biodata

Biological data from education refer to information about someone’s education. It profiles the educational qualification and background of an individual. Biological data for education can be divided into two parts. These are Biodata from students and teachers.

Student educational biodata refers to information about a student. It reflects the student’s level of education. You may need to provide this information when seeking admission to educational institutions. Schools may also require students to provide their personal data for documentation.



Examples of students’ educational biodata include name, age, the highest level of education, grades, teaching certifications, department, and faculty.

Medical Biodata

Medical biodata refers to medical information about a person. Medical personal data can be requested as part of training or recruitment criteria. Many schools require candidate candidates to provide medical personal information before they are admitted.

Medical personal data can also be requested at the workplace. Employers should know the overall health status of their employees to create the right work environment for them. Athletes and sportswomen are obliged to present medical personal data. In football, players must provide medical personal information and pass the medical examination before joining a team.



Examples of medical personal data are blood type, genotype, rhesus factor, information about disability, information about allergies, information about health problems such as asthma and stomach ulcers. It is important that you provide accurate information regarding your medical personal information.

Job Biodata

Job or Employment Biodata is a collection of information related to a person’s professional competences and skills. It usually highlights a person’s professional experiences related to a specific position.

Some organizations require candidates applying for a job to provide personal information about their skills. Sometimes job biodata replaces a curriculum vitae (CV) or CV. It is used as a validity assessment tool for employers when selecting their workforce. A job’s personal information includes some personal information plus other information.



Examples of personal data at work include name, contact details, career objective, educational background, work history, skills, interests, awards, certifications and professional qualification (s).

Marriage Biodata

Marriage Biodata is also known as a marriage record or a CV of the marriage. It refers to a series of in-depth information about a person that helps the recipient determine if such a person is a suitable marriage mate. The provision of personal data about marriage is common in countries such as India, where arranged marriages are popular.

In India, it is not uncommon for Hindus to provide personal information about marriage before marriage. Hindu marriage personal data is a necessary document enabling the Hindu transition from Brahmacharya (being single) to Grihastha (householder). This transition is part of a series of age-based lifestyle changes expected by followers of Hinduism.

In India, Hindu marriages are not only seen as a sacred union of two people. They are the union of two families. Hindu parents take extra care to ensure that their children secure partners who reflect the social and economic status of their families. Therefore, the personal details of Hindu marriage reflect the status of the family and the background of the man or woman in question.



Families take great pride in showing their lifestyle and backgrounds and the expectations they have of their children. A marriage resumption emphasizes the qualities of an individual that a potential partner will find attractive.


Biodata Format for Jobs

Objective: Let the recipient know your overall career/life goal and why you should be eligible for the position.

Personal Information: General information such as your name, postal address, date of birth, gender, parents’ names, religion, etc. Also include your hobbies, interests, passions, strengths, characteristics, and everything else that helps the recipient understand who you are and what you want to achieve in life.

Educational background: List your academic profile and achievements in chronological order, especially those relevant to what you are applying for.

Experience: List your professional history in chronological order, as well as skills acquired, awards received, and other professional achievements.

For an employer, the biodata format serves as a personal and professional profile overview. It is a window into the life of the individual that gives the reader a better idea of ​​who they are.

Based on the information in the personal data, the recipient will want to answer questions such as:

  • Does this candidate fit well in the position?
  • Does this candidate have the personal and psychological characteristics to work well with other team members?
  • Does this candidate have the personal qualities to be successful?
  • Do they have the potential to grow and improve their skills?

Marriage Biodata Format for Marriage Proposals

Biodata format is used for more than just a resume or resumes replacement/enhancement. Marriage Biodata, also known as marriage dates or CVs, are often used in countries where arranged marriages are still common, such as in India and Pakistan.

A marriage record contains comprehensive information about the individual and is designed to help the recipient determine whether the individual is a suitable marriage partner.

The marriage personal data should emphasize the personal qualities that a potential spouse might find attractive. A typical marriage resumption format may include the following:

  • General information: name, names of parents, date of birth, family data, caste, educational background and profession.
  • Appearance: height, weight, physique, hair and eye colour, facial expression and complexion. Also, make sure to insert your best photo in this section.
  • Contact information: postal address, email address, landline and mobile phone numbers, social media information.
  • Lifestyle: hobbies, interests, values, beliefs, opinions, favourite food and drinks, likes/dislikes, smoker/non-smoker, religious / non-religious, etc.
  • Ambition/life goals: your wishes and the things you want to achieve in life.
  • Partner expectations: qualities you hope to find in a partner, such as age, family type, educational background, appearance, facial expression and many others.



There are several situations in which an individual must provide one or more types of personal data. As highlighted in this article, these situations can range from professional to educational.

It is important to know what types of information are required for each type of personal data. This way you know what information to provide and what not to provide when asked to fill in any type of personal data


Breaugh, J. A. (2009). The use of biodata for employee selection: Past research and future directions. Human Resource Management Review, 19(3), 219-231. Retrieved 5 10, 2020, from https://sciencedirect.com/science/article/abs/pii/s1053482209000151

Cook, M. (2010). Biodata and Weighted Application Blanks. Retrieved 5 10, 2020, from http://onlinelibrary.wiley.com/doi/10.1002/9780470742723.ch9/summary

Shafer, A. B. (2000). Relation of the Big Five to Biodata and aspects of the self. Personality and Individual Differences, 28(6), 1017-1035. Retrieved 5 10, 2020, from https://sciencedirect.com/science/article/pii/s0191886999001269


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